KCST Skyline

Kuwait College for Science and Technology

KCST makes registering attendance in its classes a breeze. Improves time and accuracy of student data using Smart Civil ID integration.

Industry

Higher Education

Country of Origin

Kuwait

In Business Since

+

Employees

+

Undergraduates

Kuwait College for Science and Technology

Background

His Highness the Amir of Kuwait, Shaikh Sabah Al-Ahmad, a visionary leader with a sense of excellence envisions Kuwait as a center for science and technology. Kuwait College of Science and Technology (KCST) aims to produce highly-qualified personnel who are capable and ready to execute on that vision and help turn it into reality. Unlike many other universities, KCST strives to help converge the skills of its students in both business and technology. KCST believes that techies who have a business acumen are the best ones to implement the vision of Kuwait becoming a center for science and technology.

The private university college functions as a fully-fledged university, offering internationally recognized undergraduate bachelor degree programs in the fields of computer science, electronics, and communications technology that are taught under the supervision of internationally renowned experts.

In addition to the short-term plans, KCST has aggressive plans to offer postgraduate programs like Master of Business Administration in Finance, Marketing, Oil & Gas and Digital Business. Furthermore, KCST managed to build a network with other institutions like the Indian Institute of Technology (IIT) and Tokyo Institute of Technology (TIT). KCST is in the process of establishing new relationships with British, Australian and US Institutes.

By establishing a solid foundation for its offerings, KCST aims to become a cultural center where all technology and business resources can meet, expand their network and help generate qualified, skillful resources.

Business Needs & Challenges

Student Attendance

Attending classes at KCST is mandatory in order for students to qualify for the completion of any course. As such, instructors are given the task of making sure that students are attending their classes. This derails instructors from focusing on delivering the course material. Many instructors simply pass a blank sheet of paper and request attendees to sign with their name, student number, etc. This process is error-prone and time-consuming.

Completing Admissions

Later in the process, when applicants have completed the necessary paperwork and Placement Tests, the Admissions Office would invite the applicants to complete their Admissions. Upon arrival, the Admissions Officer would need to find the applicant's record in Microsoft Dynamics CRM and based on data contained within this system, needs to instruct the applicant to either retake placement tests, submit further documentation, or declare their acceptance into the University Program. This decision is made according to clear business rules that may change over time. The University realized that this process was also time-consuming and error-prone.

Characteristics of a viable solution

Being an advocate of using technology to improve human lives, KCST needs a solution to the problem of registering students attendance to a class. The solution should have the following characteristics:

  1. When an instructor logs into the computer available in any given classroom, her/his sections should appear. The instructor shall select the section s/he is about to deliver.
  2. Once the section is selected, the list of students who are registered for the section is displayed.
  3. Students are asked to punch their Smart Civil ID into a reader that is available in each classroom. This would capture the Student's demographics.
  4. If the student who punched the Smart Civil ID is registered, her/his record is marked as "Present". If the student is not registered, her/his record is marked as "Unregistered Listener". In case all students in the classroom have punched their cards and there are still registered students who have not punched their Smart Civil ID, those records are marked as "Absent".
  5. Reports would be generated from the solution, showing the level of attendance.
  6. Save students and instructors time and effort in managing student attendance.
  7. Reflect a positive image about the KCDT's internal processes and systems.

Solution

The Kuwait College for Science and Technology decided to team-up with Sharper Software to develop a solution that could address the abovementioned challenges.

Solution to Student Attendance

Using Smart Civil ID Integration, instead of a blank sheet of paper, instructors save their time and effort by asking students to insert their Smart Civil ID into a reader device. The student's demographics, including but not limited to: Name in both Arabic and English, Sex, Date of Birth, Nationality, etc. are automatically captured and the state of a student's attendance is automatically marked within 1-2 seconds.

Student affairs can later generate automated, accurate reports about the attendance of one or more students.

Benefits

Shorter Wait Times

Your customers, patients and/or employees will spend less time waiting for you to process their data.

Data Accuracy

Information is guaranteed to be correct and authoritative, as it's provided by the Public Authority for Civil Information.

Data Consistency

Data is consistent across your systems. If a centralized Master Data is used, it is possible to feed it via this solution.