Dr. Zaid Al-Harbash Pediatric Clinic

Business Needs & Challenges

Dr. Zaid Al-Harbash Pediatric Clinic was finding it increasingly difficult to work with Patient Records. It is difficult to fetch the Medical Records of patients who are being treated. It takes minutes to fetch a patient's record from the filing cabinet. Time is not a luxury the Clinic can afford. Furthermore, as the number of patients grew, the storage required to save the records needed to as well. This added additional challenges to the Clinic, not to mention the increase in associated costs.

The Clinic tried, with the help of the Hospital, to establish basis for Electronic Medical Records. However, since EMR was not yet approved by the Ministry of Health in Kuwait, the Center needed an alternative way to store and retrieve Medical Records.

Characteristics of a viable solution

A viable solution should have the following capabilities:

1. Quickly scan Medical Records, double-faced documents included, into the system.
2. Associate the scanned document with metadata regarding the type of document, date issued, date scanned, doctor or physician, etc.
3. Store these images in Patient's Records securely.
4. Allow retrieval of this Digital Record easily using search or link.
5. Intuitive controls to view Digital File contents on the screen using mouse and touch controls where possible.
6. Printing part or all of the file with a single click.

Solution

Dr. Zaid Al-Harbash Pediatric Clinic found that SharperClinic's Digital Patient Files feature meets the requirements. The following features are made available:

• Uses high-speed scanners with the ability to scan hundreds of pages per minute double-sided.
• Scanned documents can be sorted into Document Types, Document Date, Doctor or Physician, Scanned Date, etc.
• These documents are attached to a patient's Medical Record automatically.
• Receptionists may use the Hospital's system to find the appointment and then find the patient's record and click a button to open her/his Digital File.
• It is also possible to find the record using any known data about the patient, like part of name, phone number, file number, etc. When the record is found, it takes a single click to open the Digital Files.
• It is possible to sift through the pages of the Digital File forwards or backwards.
• Intuitive controls to view Digital File contents on the screen using mouse and touch controls where possible.
• Single-Click Printing of part or all of the Digital File.